BASTROP COUNTY COMMISSION QUARTERLY MEETING
2020 First Quarter Meeting, March 12, 2020
Please join us for the Bastrop County Historical Commission (BCHC) 2020 First Quarterly Meeting Thursday, March 12, 2020, 2 pm to 4 pm, Bastrop County Courthouse, 804 Pecan Street, Bastrop, Texas 78602.
AGENDA FOR REGULAR MEETING
OF THE BASTROP COUNTY HISTORICAL COMMISSION
2 to 4 pm, MARCH 12, 2020
Basement meeting Room, Courthouse Annex
803 Pine Street, Bastrop, Texas 78602
2:00 p.m. - Call to order
Reminder that the commission is required to abide by the rules of the Texas Open Meetings Act and Roberts Rules of Order.
“Roll Call” – Members will take the floor in turn to briefly identify themselves by names, residences, and organizations representing (if any).
Approval of minutes from December 2019 commission meeting, as posted on the Bastrop County Historical Commission website.
Nominations and elections:
Explanation by chair of his decision to utilize officers as an Executive Committee and discussion of same.
Consideration of and possible action regarding proposed changes to the Commission’s Bylaws. (If the commission votes to propose changes, they may be voted on at a meeting of the membership any time after 30 days.) Exhibit #1
Discussion and possible action regarding activities of committees
Grants and Finance – Duncan Charlton
Review financial aspects of applications for grants
Recognition of nearly $10,000, remaining from grant
Consider funding sources and determining disbursement of funds.
Explanation of additions required by the County Auditor – as listed in proposed amendments to bylaws
Comply with all sections of Article VI.
There will be checks and balances on everything financial.
Any person receiving money must give a written receipt.
If any cash is involved, a different person should accompany the deposit of funds.
Each expenditure should require two signatures, both on the invoice and on the check.
Credit card charges must be posted and audited by someone other than the person making them.
Implement the principle that “division of duties is key.”
All procedures must be set up to follow the money and generate regular reports to the entire Commission.
Historical Markers and Research Committee shall be responsible for all matters related to the Official Texas Historical Markers and National Register Listings - Carol Snyder
(1) Explanation of conversation with State Representative John Cyrier
(2) Brief review of status of marker applications
Archives and Records Survey Committee shall work with elected officials of the county to record and preserve the county’s historical documents.
Cemetery Survey Committee shall conduct cemetery surveys and provide this information to the County Clerk.
Heritage Awareness Committee will work to educate the public on the fragile nature of our archeological resources and the need to preserve such sites for proper research. It shall be responsible for encouraging active preservation and appreciation of local history to include ethnic-related contributions.
The Historical Photo Survey Committee shall promote the preservation of our photographic historical records.
Oral History Committee shall record and document living history by tape recording/video-taping both significant contemporary events and interviews.
Discussion of and possible action regarding items not directly related to the committees mentioned in the bylaws and ideas about the scope of the commission’s purpose and mission statement and the Texas Local Government Code.
A. SECTION 2. PURPOSE: The purpose of this organization shall be to promote and preserve the history of Bastrop County.
B. SECTION 3. MISSION STATEMENT: Encourage knowledge, understanding and an appreciation of Bastrop County’s past through research, documentation and recognition of its notable historic sites.
From the Texas Local Government Code:
Members of the commission must be individuals who broadly reflect the age, ethnic, and geographic diversity of the county.
The commission should institute and carry out a continuing survey of the county to determine the existence of historic buildings and other historical and archaeological sites, private archaeological collections, important endangered properties, or other historical features within the county, and should report the data collected to the commissioners court and the Texas Historical Commission.
The commission should establish a system for the periodic review and assessment of the condition of designated properties in the county, including Recorded Texas Historic Landmarks, State Archaeological Landmarks, and individual historic properties or districts listed in the National Register of Historic Places.
The commission should strive to create countywide awareness and appreciation of historic preservation and its benefits and uses.
The commission should establish a system for the periodic review, assessment, and maintenance of Official Texas Historical Markers in the county.
The commission should work to promote historic and cultural sites in the county to develop and sustain heritage tourism.
Discussion and possible action regarding place of meetings.
Discussion and possible action regarding special agenda items at meetings.